Residential rental licences

All city facilities are closed and in-person services are suspended. You can still apply for a residential rental licence through our online portal.

For a full list of services affected by closures, visit our COVID-19 webpage.

Low-rise residential rental units require an annual licence to ensure safe accommodations. Full details are in the rental licensing bylaw (PDF).

If you think someone is renting without a license, submit a complaint online or contact the bylaw department at 519-747-8785.

First time applicants

If you're applying for the first time, complete the required documentation:

  1. Application form (PDF)
  2. Electrical system inspection form (PDF)
  3. Gas or oil heating appliance inspection form (PDF)
  4. Declaration of no gas or oil fuelled appliances (PDF)
  5. Insurance declaration (PDF)
  6. Owner authorization (PDF)
  7. Floor and parking plans (can be hand-drawn provided they are to scale, see Section B of the application form for further details)
  8. Proof of ownership by transfer agreement of deed (see Section B of the application form for further details)
  9. Police criminal record check within 12 months of application date

If you have questions about document requirements or would like a sample application, contact 519-747-8587, TTY (for deaf) 1-866-786-3941 or rental@waterloo.ca.

Renewing a licence

You will receive a renewal notice in the mail ahead of the licence expiry date. You are required to submit an up to date gas or oil heating appliance inspection (PDF) or declaration of no gas or oil fuelled appliances (PDF) and insurance declaration form (PDF) every year.

You are required to submit an updated police criminal record check and electrical system inspection form (PDF) every five years.

Application process

Online

  1. Submit complete applications or renewals using our online application.
  2. Pay applicable fee with credit card (find costs below)

In person

  1. Submit complete applications or renewals in person at the municipal enforcement counter on the first floor of city hall.
  2. Pay applicable fee with cash, cheque, money order, debit or credit (find costs below)

First time application fees

Townhouses

Townhouse blocks

# of units

1 bedroom 2 bedroom 3 bedroom 4 bedroom
4 - 10 $400.00 $400.00 $420.00 $450.00
11- 20 $400.00 $400.00 $420.00 $450.00
21 - 30 $400.00 $400.00 $420.00 $450.00
31 - 40 $400.00 $400.00 $420.00 $450.00
40 -50 $400.00 $400.00 $420.00 $450.00
50 + $400.00 $400.00 $420.00 $450.00

Renewal Fees

Single/semi detached, duplex, triplex and accessory apartment

 
Type # of Bedrooms Fee
Class A 4 $325.00
Class A 3 $295.00
Class A $270.00
Class A $250.00
Class B & E 4 $257.00
Class B & E 3 $246.00
Class B & E $235.00
Class B & E $218.00
Class C N/A $351.00
Class D 2 $340.00
Class D 1 $340.00
Class Z 4 $325.00
Class Z 3 $295.00
Class Z 2 $270.00
Class Z 1 $250.00
Class Z Premium $30.00 / bedroom

Townhouse

Townhouse blocks

# of units

1 bedroom 2 bedroom 3 bedroom 4 bedroom
4 - 10 $210.00 $210.00 $230.00 $260.00
11- 20 $210.00 $210.00 $230.00 $260.00
21 - 30 $210.00 $210.00 $230.00 $260.00
31 - 40 $210.00 $210.00 $230.00 $260.00
40 -50 $210.00 $210.00 $230.00 $260.00
50 + $210.00 $210.00 $230.00 $260.00