Site plan applications

Site plan approval is needed for residential development containing more than two dwelling units and industrial/commercial properties and non-residential developments, with limited exceptions. 

Due to COVID-19 the Site Plan Review Committee is not scheduling meetings. Staff are available for a meeting upon request, subject to availability. Applicants are encouraged to provide the video/conference call details should a meeting be requested.
Comments from the Site Plan Review Committee will be sent to the applicant via email on, or as close as possible to the specified meeting date. 

Check the fee schedule for all site plan charges. Consult the Site Plan Bylaw (PDF) for full regulatory details. Site plans must conform to the city's Zoning Bylaw and evaluated against various design standards like the city's Urban Design Manual and Accessibility Standards Guide.

Pre-consultation process

Before submitting a site plan application, you are required to meet us to review the process and identify development and design priorities. In this meeting we will provide preliminary review comments. 

  1. Complete part A and the declaration section of the Site Plan Pre-consultation form (PDF).
  2. Include a Region of Waterloo notice of source water protection plan (see instructions below).
  3. Select a meeting date at least 10 business from when you submit your form (see schedule below).
  4. Following the format guidelines, submit materials to preconsultation@waterloo.ca.
  5. When we receive a complete pre-application, the meeting date and time will be confirmed.

Source water protection

All applications must comply with the Region of Waterloo’s Source Water Protection Plan. Follow this process to ensure your pre-consultation application is complete:

  1. Go to the region's source water protection map.

  2. Click on "I need a document for a building permit or development application" and enter location.

  3. Answer questions as prompted and download Notice of Source Protection Plan document.

  4. Save the document and include it in your application.

To ensure applicants have completed this step, we require a screening form (PDF) to be completed along with the Source Protection Plan document.

2021 Pre-consultation meeting schedule

Request deadline

Meeting date

January 6, 2021

January 20, 2021

January 20, 2021

February 3, 2021

February 3, 2021

February 17, 2021

February 17, 2021

March 3, 2021

March 3, 2021

March 24, 2021

March 24, 2021

April 7, 2021

April 7, 2021

April 21, 2021

April 21, 2021

May 5, 2021

May 5, 2021

May 19, 2021

May 19, 2021

June 2, 2021

June 2, 2021

June 16, 2021

June 16, 2021

July 14, 2021

July 14, 2021

August 11, 2021

August 11, 2021

September 8, 2021

September 8, 2021

September 22, 2021

September 22, 2021

October 6, 2021

October 6, 2021

October 20, 2021

October 20, 2021

November 3, 2021

November 3, 2021

November 24, 2021

November 24, 2021

December 8, 2021

December 8, 2021

TBD

Application process

Following your pre-consultation meeting, applications must be completed by the owner or authorized agent proposing a site plan.

  1. Complete an application for Site Plan Approval (PDF).
  2. Following the format guidelines, submit to siteplan@waterloo.ca by the deadline for your desired meeting date (find schedule below).

2021 Schedule for major site plan submissions 

Submission date

Meeting date

January 6, 2021

January 26, 2021

February 3, 2021

February 23, 2021

March 3, 2021

March 23, 2021

April 7, 2021

April 27, 2021

May 12, 2021

June 1, 2021

June 9, 2021

June 29, 2021

July 7, 2021

July 27, 2021

August 4, 2021

August 24, 2021

September 8, 2021

September 28, 2021

October 6, 2021

October 26, 2021

November 3, 2021

November 23, 2021

2021 Schedule for standard site plan submissions 

Submission date

Meeting date

January 6, 2021

January 25, 2021

February 3, 2021

February 22, 2021

March 3, 2021

March 22, 2021

April 7, 2021

April 26, 2021

May 12, 2021

May 31, 2021

June 9, 2021

June 28, 2021

July 7, 2021

July 26, 2021

August 4, 2021

August 23, 2021

September 8, 2021

September 27, 2021

October 6, 2021

October 25, 2021

November 3, 2021

November 22, 2021

December 1, 2021

December 13, 2021

Fees

City of Waterloo fees are below. The Region of Waterloo charges include $300 to review applicable pre-consultation site plans and $805 to review applicable standard/major site plans. Please see the Regional Fee By-law Schedule for more information.

Application

Fees

Major site plan application

$8,715

Major site plan re-submission

$1,745

Standard site plan application

$5,830

Standard site plan re-submission

$1,145

Pre-consultation fee

$375

Site plan addendum

$1,170

Incomplete application fee

$130

Customized site plan agreement*

$1,150

* Applicant requested. Approval at discretion of the Director of Planning.

If you have questions about your application, contact the Site Plan Coordinator at 519-747-8583, TTY (for deaf) 1-866-786-3941 or victoria.gignac@waterloo.ca.
The Site Plan Chair is laura.dewar@waterloo.ca